Turnaround for setting-up ‘ad hoc’ clinics reduced from over a week to just minutes since launching Room & Resource Manager.
Room & Resource Manager
Intelligently book and manage clinic rooms and room resources with real-time visibility and dedicated communication channels.
Why Room & Resource Manager?
Maximise room utilisation
Real-time view of room availability and resources enables rooms to be booked more efficiently Â
Streamline booking processes
Processes become more streamlined as staff work off a single digital dashboard, providing clarity and accuracy of information
Improve internal communication
Receive automatic, real-time email notification of cancellations and add notes to bookings
Support Net Zero targets
Reduce the environmental and financial impact of paper processesÂ
Encourage continuous improvement
Advanced reports analyse the utilisation of clinical and office rooms help identify the key causes of underutilised resources
Room & Resource Manager provides a centralised digital calendar and resource manager to streamline booking processes and maximise room utilisation.
Intelligent room booking
Provide hospital staff with instant access to real-time data, including room availability, the status of a meeting room and the resource needs, enabling resources to be allocated and booked efficiently. Searching for available rooms is made easier with a smart search function, allowing staff to specify the required resources needed for their clinic, simplifying room booking and avoiding possible mistakes in prior room booking methods. Notes can be added to bookings, ensuring that the purpose of any room booking is made clear to all staff, providing clarity of communication.
Real-time data available trust-wide
The system allows staff to view room usage, prior and scheduled, in a single centralised calendar view. By using a centralised digital system, staff have a single version of the truth – limiting the chance of double bookings and missed appointment opportunities that can occur in siloed booking practices. The system can also be linked to email so that organisers can be notified of any amendments, and colour-coded alerts inform staff of statuses in real time, across the trust.
Advanced reporting functionality
Room & Resource Manager’s advanced reports analyse the utilisation of clinical and office rooms across the hospital, supporting management teams in understanding current room usage and where improvements can be made. The solution produces a series of audit reports on room bookings, usage and cancellations, including reports on actual room usage against scheduled room usage. These reports can help identify the key causes of underutilised resources and encourage continuous improvement to maximise room utilisation.
What makes Room & Resource Manager different?
Providing hospital staff with instant access to real-time data including room availability, the status of a meeting room and the resource needs, Room & Resource Manager enables resources to be allocated and booked efficiently.
One of the lead causes for the underutilisation of clinical / office spaces is the misapprehension that rooms are used or scheduled for use, when they are actually readily available to be booked. By providing greater visibility of room bookings in real time, and highlighting cancellations of single appointments or series, Room & Resource Manager provides one single version of the truth that removes the inaccuracies which leads to underutilised and overlooked clinical spaces. Room & Resource Manager’s analysis tools help to ensure rooms are booked efficiently and are utilised to the greatest degree possible.
More than a digital calendar, Room & Resource Manager supports hospital staff to manage all aspects of a booking that are necessary for a particular activity or clinic.
The calendar view highlights available slots automatically, with a dialogue box for staff to instantly add meeting details. An email can also be sent within the system to notify the organiser of any amendments and colour coded alerts inform staff of statuses in real-time.Â
Improve the utilisation of available rooms and resources throughout healthcare settings with Room & Resource Manager.Â
A live calendar view of room availability (past and present), supports efficient resource management
Advanced reporting functionality allows management to review room usage against scheduled room usage.
Intelligent search function allows staff to search for available rooms which meet their requirements
Serves as a single location for all room bookings, either as part of a series or standalone, accessible trust-wide
Notification functionality alerts staff to upcoming appointments
An increase from 55% room utilisation to 92% room utilisation since launching Room & Resource Manager.
